“Before APARBooks, equipment rental costs were a constant source of frustration. We’d get hit with extra charges for equipment we didn’t even realize was overdue. Now, with automated reminders and tracking, we’ve taken back control of our rental costs, saving us time and thousands of dollars each month.”
-Adam Jones, owner of Jones Construction
About The Company
Jones Construction Solutions is a mid-sized general contracting firm specializing in commercial builds and renovations, managing around 20 projects across the state. With such a large volume of work, the company relies on a range of rented equipment, from heavy machinery to specialized tools, to keep projects moving. On average, 40% of their equipment on site is rented, and managing these rentals without a dedicated tracking system had become a serious financial and operational challenge.
Challenge
Jones Construction was facing repeated issues with rental overages, which were gradually eroding project profitability. On average, they found themselves paying for 15-20% extra time on equipment rentals due to missed due dates.
For a company with over $100,000 in monthly rental costs, these overages added up quickly. In fact, they estimated that these unexpected costs were adding an additional $10,000 per month to their expenses, impacting cash flow and tightening their project budgets. Equipment would sometimes sit unused on job sites for days after it was no longer needed, simply because it hadn’t been tracked. The company recognized they needed a more efficient way to stay on top of due dates and reduce these extra costs.
APARBooks’ Solution
Implementing APARBooks provided the streamlined solution Jones Construction needed. With APARBooks, they set up automated reminders for each piece of rented equipment, alerting project managers 48 hours before the return date. The APARBooks system allowed them to log each rental period and monitor upcoming due dates in real time.
Within the first month, the system flagged multiple upcoming returns, helping Jones Construction avoid an estimated $2,500 in overages right off the bat. With a clear view of what was due and when, they could proactively make decisions about either returning equipment on time or extending rentals based on actual project needs.
Results
Since adopting APARBooks, Jones Construction has reduced their rental overages by 75%, saving an average of $7,500 per month on unnecessary charges. They’ve maintained better control over their rental budget, and equipment tracking has become a seamless part of their operations, freeing up project managers to focus on higher-priority tasks.
By gaining real-time visibility into equipment usage and rental due dates, Jones Construction has not only enhanced financial control but also improved overall project profitability by an estimated 5%. APARBooks’ automated reminders and tracking tools have turned a costly, recurring problem into an area of consistent savings and efficiency.
