“APARBooks transformed our billing process, saving us time and boosting our professional image. It’s been a game-changer for our growing business.”
– Amanda Johnson, CEO of PrimeBuild Construction
Company Background
PrimeBuild Construction is a newly established general contracting company based in Atlanta, Georgia. Founded in 2023, the company specializes in commercial and residential construction projects, with a team of 25 employees and an annual revenue of $5 million.
Challenge
As a new player in the competitive construction industry, PrimeBuild Construction faced a significant challenge with their AIA billing process. The company was using Excel spreadsheets to generate their billing forms, which resulted in multiple inconsistent formats, causing confusion among team members and accountants. PrimeBuild had to work with different versions of AIA billing forms for each project, often leading to formula errors, miscalculations, and confusion.
Amanda Johnson, CEO of PrimeBuild Construction, recalls, “We were constantly working with different versions of AIA billing forms. This lack of consistency created chaos for our team. Accountants struggled to keep up, and errors in formulas and data were not uncommon. It was a nightmare trying to manage this without a unified format.”
The manual approach was not only time-consuming but also led to unprofessional-looking documents, which jeopardized the company’s credibility with clients. The disjointed formats made billing less clear and created misunderstandings during project reviews.
Solution
After researching various options, PrimeBuild Construction implemented APARBooks, a construction-specific accounting platform. The platform introduced a standardized AIA billing form template that was auto-generated, eliminating manual inconsistencies and ensuring a unified format across all projects.
Key features of the APARBooks solution included standardized AIA billing templates, automatic form generation based on project data, a cloud-based system for easy access and collaboration, and integration with existing accounting and project management tools.
“Implementing APARBooks was straightforward, and their team provided excellent support throughout the process,” says Johnson. “Within a week, we had fully transitioned our billing system to the new platform.”
Results
The adoption of APARBooks brought substantial improvements to PrimeBuild Construction’s operations:
- Reduction in Preparation Time: The time required to prepare AIA billing forms decreased by 75%, from an average of 4 hours per form to just 1 hour.
- Minimized Errors: The automated system virtually eliminated formatting discrepancies and significantly reduced data entry mistakes, with error rates dropping from 5% to less than 0.5%.
- Increased Capacity: The streamlined billing process allowed the accounting team to manage a 30% increase in billing volume without the need for additional staff. The company was able to reallocate 20 hours per week of administrative time to more value-added tasks.
Clients and partners consistently commented on the improved clarity and professionalism of PrimeBuild’s billing documents, enhancing confidence in the company’s operations. The standardized format and cloud-based access made it easier for team members to review and track billing information, improving financial transparency across the organization.
“APARBooks has not only saved us time and reduced errors, but it’s also given us a level of professionalism that sets us apart from our competitors,” Johnson concludes. “It’s been a crucial tool in establishing our reputation as a reliable and efficient construction company.”
By addressing their AIA billing challenges with APARBooks, PrimeBuild Construction streamlined their operations, presented a more professional image to clients, and freed up resources to focus on core construction activities, positioning them for continued growth in a competitive market.
